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Private Pilot Safety

Pilot users should only receive Executive Assistant access unless explicitly approved. Do not add pilot users to admin emails. Google OAuth test users must still be managed manually in Google Cloud Console.

Pilot Onboarding

Review early access requests, approve private pilot users, and send the correct onboarding emails.

Admin-only internal workflow. Do not share this page with pilot users.

Private Pilot Access Flow

While Google OAuth is in testing mode, approved pilot users must be manually added to Google Cloud Console before they can connect Google services.

  1. 1Early access request received through SyntraSuite.com
  2. 2Review business fit and requested use case
  3. 3Confirm pilot is feedback-only if applicable
  4. 4Add approved Google account to Google Cloud Console OAuth test users
  5. 5Send approved pilot welcome email
  6. 6Confirm user signs into /dashboard
  7. 7Confirm user only sees Executive Assistant Client View
  8. 8Collect feedback after first use

Pilot users should sign in at https://app.syntrasuite.com/dashboard and should only see the Executive Assistant client experience.

Google Cloud Console Approval Checklist

  • ☐Confirm pilot user’s Google email
  • ☐Open Google Cloud Console
  • ☐Go to APIs & Services
  • ☐Go to OAuth consent screen
  • ☐Open Audience / Test users
  • ☐Add pilot user email
  • ☐Save changes
  • ☐Confirm user is not added to admin emails
  • ☐Send approved access email

Do not add pilot users to admin emails. Pilot users should only access the Executive Assistant client experience.

Client Access Verification

  • ☐User can open https://app.syntrasuite.com/dashboard
  • ☐User can connect Google account
  • ☐User can run Executive Assistant Daily Briefing
  • ☐User can review important emails
  • ☐User can review draft responses
  • ☐User can approve/save/send only after human review
  • ☐User cannot see Dev Agent
  • ☐User cannot see Customer Workflow Intake
  • ☐User cannot see Task Scheduler
  • ☐User cannot see Project Management internal tools
  • ☐User cannot see Admin Command Center
  • ☐User cannot see Pilot Onboarding

Pilot Email Templates

Early Access Request Received

Subject: You’re on the Syntra Suite early access list

Hi [Name],

Thanks for requesting early access to Syntra Suite.

Syntra is currently in private pilot as we continue building the AI Workforce OS for small businesses. We’re onboarding users in small batches so we can keep the experience stable, focused, and useful.

Our first active worker is the Executive Assistant. It helps review your day across email and calendar, identify important follow-ups, draft recommended responses, and keep you in control before anything is sent, scheduled, moved, or completed.

We’ll review your request and follow up with next steps if you’re selected for the current pilot.

Thanks again for your interest in Syntra Suite.

Ryan Sanders
Founder, Syntra Suite

Approved Pilot Welcome Email

Subject: Your Syntra Suite early access is ready

Hi [Name],

Welcome to the Syntra Suite private pilot.

Your early access is ready. You can sign in here:

https://app.syntrasuite.com/dashboard

Please use this Google account:

[Email]

For this pilot, you’ll have access to the Syntra Executive Assistant. It reviews your day across email and calendar, surfaces important items, prepares draft responses, recommends follow-ups, and keeps you in approval control before anything is sent, scheduled, moved, or completed.

If anything looks off, please send me a screenshot or quick note so we can improve the experience.

Thanks for helping us build Syntra.

Ryan Sanders
Founder, Syntra Suite

Private Feedback Pilot Email

Subject: Syntra Suite private feedback pilot

Hi [Name],

Thank you again for being willing to take a look at Syntra Suite.

I’d like to give you access as a private feedback pilot user. There is no payment, no state funds involved, and no obligation. I’m simply looking for honest feedback on whether Syntra’s Executive Assistant helps reduce missed emails, delayed follow-ups, calendar issues, and daily workload.

For this pilot, you’ll only have access to the Executive Assistant experience. It reviews your email/calendar context, creates a daily briefing, surfaces important items, prepares draft responses, and keeps you in approval control before anything is sent, scheduled, moved, or completed.

You can sign in here:

https://app.syntrasuite.com/dashboard

Please use this Google account:

[Email]

If anything looks off, a screenshot or short note is perfect. I’m especially interested in whether the daily briefing and follow-up recommendations feel useful.

Thanks again,
Ryan Sanders
Founder, Syntra Suite

Pilot Feedback Request

Subject: Quick feedback on Syntra Suite

Hi [Name],

Thanks again for testing Syntra Suite.

When you have a few minutes, I’d love your feedback on a few things:

1. Did Syntra catch anything useful?
2. Did the daily briefing save time or reduce mental load?
3. Were any recommendations incorrect or confusing?
4. What should Syntra never do automatically?
5. What would make this valuable enough for a small business owner to pay for?

A short reply is perfect.

Thanks again,
Ryan Sanders
Founder, Syntra Suite

Pilot Notes Helper

Pilot Summary

Name: (not set)
Email: (not set)
Business: (not set)
Business Type: (not set)
Pain Point: (not set)
Tools: (not set)
Status: New Request

This is an admin-only internal workflow. Do not share this page URL with pilot users. Pilot users should only access the Executive Assistant client experience at https://app.syntrasuite.com/dashboard.